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Web Application, Government

Management system for position regulation at the Ministry of Home Affairs

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Introduction

Eperfoma, a sophisticated management system developed by Nextion, was entrusted by the Ministry of Home Affairs to revolutionise position regulation within the organisation. This innovative system aimed to facilitate seamless management and arrangement of positions, including employee transfers, for the Ministry of Home Affairs employees. 

This case study showcases how Eperfoma successfully empowered the Ministry to optimise its human resources management and ensure a well-organised workforce.

  • Date

    17 May 2021

  • Client Name

    Indonesia’s Ministry of Home Affairs

Client Background

The Ministry of Home Affairs holds a critical role in overseeing public administration and internal affairs in the country. As a pivotal government entity, efficient human resources management is essential for smooth operations and effective public service delivery. Traditional manual processes for position regulation and transfers presented challenges in maintaining a dynamic and agile workforce.

Objectives

Eperfoma’s Management System was developed with the following key objectives:

  • Automate Position Management: Introduce an advanced system to automate the entire position management process, from creation to regulation, ensuring efficiency and accuracy.
  • Streamline Employee Transfers: Implement a user-friendly platform that simplifies employee transfers, considering qualifications, preferences, and organisational needs while reducing administrative burdens.
  • Data-Driven Decision-Making: Provide real-time insights and comprehensive data analytics to decision-makers, enabling informed choices related to position allocation and workforce planning.
  • Ensure Transparency and Compliance: Design a system that adheres to government regulations, promoting transparency and fairness throughout the position management and transfer processes.
Implementation

Nextion collaborated closely with the Ministry of Home Affairs to ensure a seamless implementation of Eperfoma:

  • Requirement Analysis: In-depth consultations and discussions were conducted to understand the Ministry’s specific position management requirements and challenges.
  • Customization and Integration: Eperfoma was tailor-made to align with the Ministry’s unique needs, seamlessly integrating with their existing HR and personnel databases.
  • Testing and Training: Rigorous testing and comprehensive training sessions were conducted to familiarise Ministry staff with Eperfoma, ensuring efficient adoption.
  • Data Migration: Historical employee and position data were securely migrated to Eperfoma, ensuring data continuity and preserving past records.
Results

The implementation of Eperfoma brought significant benefits to the Ministry of Home Affairs:

  • Enhanced Efficiency: Manual administrative tasks were replaced by Eperfoma’s automated workflows, saving valuable time and resources for HR staff.
  • Streamlined Employee Transfers: Eperfoma’s user-friendly interface simplified the employee transfer process, leading to improved workforce mobility and job satisfaction.
  • Data-Driven Decision-Making: Real-time reports and data analytics empowered HR and management to make well-informed decisions related to position management.
  • Transparency and Fairness: Eperfoma’s compliance with government regulations promoted transparency and ensured fair position allocation and transfers.